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Faculty, Staff, Student Ambassadors

Be a part of the celebration!

The Commencement Office invites all faculty, staff and campus partners to join us as we celebrate graduates during one of the happiest celebrations hosted by the university.

Each shift depends on ceremony time, and participants will be notified of the information sessions before commencement. Help us make this a memorable experience for our graduating Cougars!

Faculty Participation

• SignUpGenius for Faculty

  Faculty can now

• Faculty Check-In and Parking

  Faculty must check in by scanning the QR code at the Clarke Field House (or by manually signing in). Please arrive 15-30 minutes early so that you have enough time to change into regalia, snack and get to your lineup on time. Please also account for traffic.

  Please park in Parking Structure 1

• Faculty Marshal Sessions

  Faculty marshal training will be held before the event. Dates, times and locations will be emailed to those who signed up.

• Faculty Attire

  Regalia Rental and Purchase

  All faculty participating in commencement are responsible for providing their own regalia to wear during the commencement ceremonies. Faculty must wear ceremonial regalia during the commencement ceremonies. Faculty will NOT be permitted to participate in the processional or sit in the faculty seating area if they are not in the appropriate decorum.

  Please note that purchasing regalia is a personal expense and will not be reimbursed by the university. Additionally, departments may not purchase regalia as a supply for their department.

  For questions regarding department expenses, you may contact and/or work with your department support personnel.

• Snack & Meals

  Pre-packaged snacks and boxed meals will be served to those that sign up for commencement. Snacks and meals are based on those who sign up via SignUpGenius. There will be designated areas and times to have a break and eat.

  Snacks and meals are on a first-come, first-served basis. Supplies may be limited and we encourage all to sign up via SignUpGenius so that we have the appropriate head count for snacks and meals.

  All faculty and staff are encouraged to bring a refillable water bottle.

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Commencement Staff Participation

• SignUpGenius for Commencement Staff & Student Ambassador

  The Commencement Office is utilizing SignUpGenius to manage commencement staff sign ups. The commencement staff sign up form will be organized by tabs according to area in SignUpGenius.

  Please note: We try to accommodate all requests, but if there is a position that requires additional assistance, you may be placed there to assist. We thank you for your understanding and for your participation.

  Employees who sign-up to work commencement during their non-work hours are eligible for compensation in accordance with the respective collective bargaining agreement (e.g., for non-exempt employees typically either by compensatory time off or adjusting the employee’s regular work schedule within the work week in which commencement is held). Employees should speak with their manager about how the additional time will be compensated.

• HR Information for CSUSM Staff Supporting Commencement

  Non-exempt employees who sign-up to work commencement during their non-work hours should speak with their manager about either adjusting their regular work schedule within the work week in which Commencement is held or earning compensatory time. Exempt employees should speak with their manager about informally flexing their schedules.

  This information does not apply to corporation staff. Corporation staff interested in participating who have questions can email hrcorp@csusm.edu.

• Commencement Staff Information Session

  đź“… Date: Wednesday, May 7
  ⏰ Time: 2:00 – 3:00 p.m.
  đź“Ť Location: USU Meeting Rooms 2310 A&B (2nd Floor, next to the Ballroom)

• Check-In and Parking

  Please arrive 15-30 minutes before the start of your assigned shift and check in by scanning the QR codes at the Grand Salon in the Clarke Field House. if you do not have a device that is able to scan the QR codes, you have the option to manually sign in/out.  

  You will then be directed to go to your assigned location by your shift start time. You may check your email for the SignUpGenius confirmation/reminder of the area in which you are assigned. Please be sure to make proper arrangements to allow for travel time and possible traffic delays.

  Please park in

• Shift Times
  Please note that end times are approximate times. Shifts will end when ceremonies conclude and all clean up or reset is complete.
• Attire

  Commencement polo shirt with dress slacks, khakis, or jeans (no holes) with comfortable shoes. If you do not have a commencement polo from previous years, you may wear your department shirt/polo or blue CSUSM gear. Please take into consideration the weather for the day.

• Snacks & Meals

  Pre-packaged snacks and boxed meals will be served to those who sign up for the fall commencement. There will be designated areas to have a break and eat. Snacks and meals are on a first-come, first-served basis. Supplies may be limited and we encourage all to sign up via SignUpGenius so that we have the appropriate head count for snacks and meals.

  All faculty and staff are encouraged to bring a refillable water bottle.

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