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ProCard

ProCard Mission 

The ProCard Program is designed to improve the efficiency, flexibility and convenience related to purchasing low-dollar/high-volume transactions for goods, supplies and approved offsite services. The ProCard Program distributes low-risk procurement authority throughout all CSUSM business units. The program is available to permanent employees and long-term temporary employees with a position appointment of at least six months.

Obtaining a ProCard

Prior to requesting a ProCard, please read through the ProCard Manual. To request a ProCard, please complete the Adobe Sign ProCard Agreement Form. Review the ProCard Training PowerPoint prior to using your card.

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  Select: NEW-FA-Accounts_Payable(AP)-Procard_Agreement_ Form

Monthly Reconciliation

For each month that your ProCard is in use,  you are required to submit a reconciliation packet, which consolidates all purchase information including approving official approval, all receipts, tax accrual information if applicable, and lack of itemized receipt information if applicable. 

• CSUSM & Foundation ProCard Reconciliation and Finding Submittal Form 
• - This online tutorial will guide you through the monthly process of reconciling your ProCard and printing your statement. In order to view the tutorial you will need to key in your campus credentials when prompted.

Other Forms

• Lack of Itemized Receipt
• Tax Accrual Form - for purchases made through March 31, 2025
• Tax Accrual Form - for purchases made on or after April 1, 2025
• Fraudulent Charge Documentation Form
• Information Technology Review Process
• Technology Order Request (TRF)
• IT Exclusions List